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We all know how important it is to coordinate the right way throughout an extensive remodel as well as throughout a new construction. The shortfalls happen when the builders don’t have these steps in place….who is in charge of what, what kind of roles do they fulfill, what kind of responsibilities do they have as well as what is expected of them.

It is important for us to let this “light shine” on our whole team, so we can reveal these important parts to our new clients, as we know everyone cares about how their project is going to flow and how will it be finished.

Again, we want to be as transparent as possible when it comes to us running our company and projects in the field!

So what are the roles and responsibilities of our Project Superintendent?

  • The PS has ultimate responsibility for all site activities: Construction, Security, and Safety.
  • The PS is responsible for all the work executed on site by Subcontractors and by the company’s own forces.
  • Any decisions that relate to the job site is communicated to the PS in a timely manner.
  • The PS maintains all written records necessary for proper record keeping. These records are completed as required and are available for inspection at any time. All records are copied with originals/copies being sent to the office.
  • The PS is responsible for developing the Project Schedule and for keeping it current.
  • The PS helps and monitors the Subcontractors with Safety issues. He is ultimately accountable for safe working conditions.
  • The PS coordinates with the PM/PE in ensures that any extra charges by Subcontractors are handled in a fair and timely manner.
  • The PS ensures that all Job Cost items (Invoices, T & M tickets) are verified and approved by him in a timely manner.
  • The PS ensures that the Specifications and Plans are followed. Any deviations is approved in writing using HB procedures (Change Management process)
  • The PS maintains good working relations with all external partners (Subs, Government authorities, A/E/D/O).
  • Close-Out: The PS works with the PM/PE to ensure that Close-Out starts soon after the job starts. This ensures a timely end to the job.
  • Punch List: The PS tackles this process in phases (i.e. as the work progresses). This ensures that all the Punch items are completed soon after the job has finished.


What are the roles and responsibilities of our coordinator?

  • The coordinator is an important project team member and is empowered as such.
  • The Coordinators play a critical role in monitoring the jobs because they have access to all documentation. They usually talk to the Coordinators at the Subcontractors’ offices to expedite paperwork and invoices.
  • The coordinators are responsible for Contracts, Subcontracts, Insurance, Invoices and Payments.


Santa Barbara Classic
  • The Project Manager is responsible for setting up the Roles & responsibilities matrix and for ensuring that it is adhered to.
  • Each job is unique and the job team must decide who has the primary responsibility to communicate with the Architect/Engineer/Designer/Owner. Other team members who communicate with A/E/D/O must ensure that all information is copied to the primary contact in a timely manner.
  • The PM/PE should produce a Subcontractor Bid Analysis that can be presented to the A/E/D/O if necessary.
  • All Subcontract drafts must be reviewed by the PS for accuracy. If possible, the PS should consult with the Subcontractor PS also.
  • The PM/PE must ensure that all contracts have been executed, with appropriate insurance in place, prior to the Subcontractor commencing work on site.
  • The PM/PE must ensure that all General Liability and Builders Risk insurance is in place before construction starts.
  • With input from the PS, the PM/PE should manage the Pre-Roofing/Waterproofing/Critical Item meetings. There will need to be interaction with the A/E and the Subcontractors for most issues.
  • The PM/PE must prepare all the monthly Forecasts.
  • The PM/PE must work with the PS to manage the Job Cost system.
  • The Change Management process: The PM has primary responsibility for this very important task. They must communicate with all parties and execute the required documentation in a timely manner. The PM must ensure that no change work proceeds until the process has been completed.
  • The PM/PE should help the PS by reviewing all their paperwork responsibilities (e.g. Daily Reports, etc).
  • The PM/PE should take the lead in ensuring that the Close-out process runs concurrently with the job.
  • The PM/PS should ensure that the Lessons Learned matrix is updated regularly and relevant information is shared with Estimators and other Superintendents.
  • The PM should work with the Company Owners to ensure that the Customer Satisfaction Plan is kept updated and that necessary action is taken when needed.


Hillis Bolte was founded with the vision of creating truly unique custom homes and completing beautiful luxury remodels.

Hillis Bolte builds with the highest level of quality while providing their clients with unparalleled service. Jeff Hillis and Mark Bolte bring unique qualities to accomplishing the rare and exceptional craftsmanship to their clients homes.

The dream home or a dream remodel can be accomplished by their talented team of individuals working together from the initial concept to the final move-in.

Call us for the 17 page portfolio of the Hillis Bolte Luxury Builders and see for yourself the exceptional quality, craftsmanship and beauty that the Hillis Bolte Team creates!.

Before you make any sort of purchase for your home remodeling project, you need to make sure that you have enough money to start and complete the project. Balance out your finances, even make a checklist. If things balance out, then you have the green light to move ahead with your home remodeling. Try to avoid getting into debt or having any unrealistic expectations; be sensible.

The next step should be figuring out how you want to remodel your home. Remember, home remodeling is not about what the modern trends of home remodeling are; it’s about what fits your personality and style. Go through books, walk through show rooms and get a feel for what you want.

It will also help to walk through your house, going through each room and taking a mental picture of what might work and what will not. After you know what you want, configure a plan, and begin looking for contractors to help you.

Qualifying your contractor. Check the following items:

  • Current Business license
  • Better Business Bureau Membership
  • Current References
  • Workman’s Compensation Insurance
  • General Liability Insurance
  • Written Documents with Contract
  • Scope of work
  • Selections
  • Drawings and Elevations
  • Predetermined progress payment schedule
  • Work schedule

After the money is budgeted and you’ve made a plan for your remodeling project, it’s time to get to work. Home remodeling is not a quick process, it will take some time. So, you need to make sure that you take a little time once in awhile during the process to monitor the progression of the project(s). During this time it is also important to monitor finances, making sure that you are not overspending.

Move personal property from construction areas and declare all work zones off-limits to children and pets.

Keep a job file including your contract, plans, specifications, invoices, change orders and all correspondence that is made between you and the contractor. Request that a contractor’s affidavit of Final Release and Mechanic’s Lien Waiver is provided to you at the time you make final payment..


Whether you have a newer home, or an old one, eventually you will consider home remodeling. Additionally, many empty nesters are looking to downsize but are accustomed to houses with high end interior finishes. Adding a great new look to your home is important but creating function and convenience can be equally valuable.

Our remodeling services starts first with” listening and understanding” your present needs and future plans. We then move into the designing stage; interpreting the clients overall style and pairing up an interior designer as part of the team.

Our team of experts consists of specialized craftsmen essential in creating the quality that is synonymous with Hillis Bolte.

Our dedication to excellence combined with our commitment to the finest residential remodeling has been the cornerstone of our success.
Understanding quality construction and attention to detail is as important as having a project finish on time and on budget. Our experience and creativity enables us to maximize your dollar through extensive value engineering and cost efficiencies. We will educate you on the remodeling process as well as work with you on the smartest, most efficient and creative way to remodel your home with as little inconvenience and disruption as possible.  Creative home remodeling often involves bright ideas that help beautify your home at the least possible cost.

Our philosophy is to manage each job as if it were our own home by providing:

Job Binder– Includes all important documents
Pictures– Before, During Construction and After Pictures.
Warranty– “Quality You Expect” with a Two Year Warranty.
Customer Satisfaction – Check our record with BBB and Registrar of Contractors.
Full Service – We provide everything from Residential Remodeling, New Construction Commercial Construction, Tenant Improvements and Handyman Home Maintenance

We welcome your comments and questions. Contact us for a FREE consultation at 480.990.7979